Grants

Background


The Office of Grants Management (OGM) was established in July 2009 and was tasked with the design and implementation of internal controls and guidelines for the City-wide Grants Program. 

Purpose


The purpose of the City-wide Grants Program is to develop, implement and maintain a system for grant oversight and coordination and to limit the City’s exposure to liability and loss of funding through the establishment of clearly defined internal controls and guidelines for the application, acceptance, and financial administration of all grants.

Mission


To effectively manage the City’s grant related resources with diligence, transparency and integrity; and to provide complete and accurate disclosure of each program and its financial results. 

Statistics


At the end of the Preliminary fiscal year, the City’s grant portfolio included 44 grant programs with a total value of $28.1M. At year-end, multi-year grants had a balance of $9.1M available for carryover to the new fiscal year. 
  
Grants Master List as of 9.30.15
Grants Master List as of 12.31.15
Grants Master List as of 3.31.16
Grants Master List as of 6.30.16
Grants Master List as of 9.30.16 (Preliminary)
Capture

2016 Grant Awards



Grant Title

Effective Date

Award Amount

Tourism Development Tax - Capital Challenge Grant - Amphitheatre 10/1/15

377,016.00

Community Development Block Grant (CDBG) - 15/16 10/1/15 709,689.00
Home Investment Partnership Program (HOME) - 15/16 10/1/15  124,204.00 
Urban Areas Security Initiative (UASI) - 2014 10/1/15  120,714.00 
Water Safety Grant 2016 10/1/15 47,908.00
Equitable Sharing Program (Federal Forfeitures) - Justice 10/1/15 32,066.00
Equitable Sharing Program (Federal Forfeitures) - Treasury

10/1/15

17,713.00

Justice Assistance Grant 2015 10/1/15 32,423.00 
Victims of Crime Act (VOCA) - 15/16 10/1/15 49,900.00 
Highway Lighting Maintenance & Compensation Agreement 10/1/15 68,057.00 
Maximizing Out of School Time (MOST) - 2016 10/1/15 149,695.00 
High Visibility Enforcement-Pedestrian and Bicycle Safety 10/26/15 19,965.00 
Older Americans Act (OAA) Program 2016 1/1/16 630,655.00 
Emergency Home Energy Program (EHEAP) -16/17 5/12/16 87,491.00
Emergency Medical Services (EMS) Matching Grant 5/27/16 32,000.00 
Cultural Division General Program Support 7/1/16 80,319.00 
State Housing Initiatives Partnership (SHIP) - 16/17 7/1/16 834,849.00
Local Services Program (LSP) - 16/17 7/1/16 141,550.00
Miramar Flamingo Road Reclaimed Water Distribution System Expansion 7/1/16 500,000.00
          

 $4,056,214.00

Services

 
The OGM supports City departments in their grant seeking and grant management efforts through the following:

Grants Locator

 
The City of Miramar subscribes to eCivis, a searchable grants database.  Access to eCivis is available to City Department Grant Liaisons. eCivis resources include:
  • Federal, state and foundation grant opportunities
  • Search by category, keyword, agency, funder type, geographic area, etc
  • Downloadable grant application forms, guides and instructions including samples of previously awarded grant proposals
  • Short online courses on grant writing and many other areas of grants management including accounting, compliance, reporting, audits, etc.
www.eCivis.com (licensed)
www.Grants.gov (free) 

Research and Referrals

 
The Office of Grants Management utilizes eCivis to identify funding opportunities which align to the City’s legislative priorities.  Grant opportunities are referred to Departments as often as identified.

Grant Writing Services

 
This initiative seeks to support Departmental efforts to increase grant revenue and fund additional City services and projects.

Training

 
Training is provided to grant related staff throughout the year and in various formats including workshops, webinars and one-to-one instruction.

The City also partners with Grants Writing USA to host professional grant training. Benefits are twofold; 1) Promote the City’s beautiful Cultural Center Arts Park and/or other venues as convenient training locations that are easily accessible from Broward and Dade Counties; and 2) Provide City staff with free professional development opportunities to better manage grant resources and pursue new grant opportunities.  

Click http://grantwritingusa.com/ to view upcoming Grants Writing USA grant training opportunities.

Accounting & Compliance

  
Per state statutes and federal regulations, the City is audited annually to ensure compliance with grant program guidelines. The OGM is tasked with financial oversight of grants citywide to ensure 100% compliance and continued grantor support.

LINKS TO RELEVANT REGULATION


State



Federal



Policies & Procedures



http://miramarfl.gov/1108/9234/www.miramarfl.gov/Archive.aspx?AMID=42